Vehicle Management

Add, configure, and manage your fleet vehicles

Add Vehicle

Create new vehicle profile

Import Vehicles

Bulk import from CSV

Configure Fleet

Set default parameters

Maintenance

Schedule and track

🚛 Adding Your First Vehicle

Quick Setup Guide

Navigate to Fleet Management

Go to Fleet Management → Vehicles in the main navigation

Click "Add Vehicle"

Start the vehicle creation process

Fill Vehicle Details

Complete the required information fields

Save & Assign

Save the vehicle and assign to drivers

Required Information

• Vehicle Name/ID
• License Plate Number
• Vehicle Type (Van, Truck, Car, etc.)
• Capacity (Weight & Volume)
• Fuel Type
• Operating Costs

🚐 Vehicle Types & Configuration

Standard Vehicles

• Cars & Vans
• Small to Large Trucks
• Motorcycles & Bikes
• Custom vehicle types

Electric Vehicles

• Battery range tracking
• Charging station integration
• Energy consumption metrics
• Route planning optimization

Specialized Vehicles

• Refrigerated trucks
• Hazmat certified
• Oversized cargo
• Temperature controlled

⚙️ Detailed Vehicle Configuration

Basic Information

Vehicle Identification

• Vehicle Name: Internal identifier (e.g., "Van-01")
• License Plate: Official registration number
• VIN: Vehicle identification number (optional)
• Fleet Number: Your internal fleet numbering

Vehicle Classification

• Type: Car, Van, Truck, Motorcycle
• Size Class: Small, Medium, Large
• Specialization: Standard, Refrigerated, Hazmat
• Age/Model: Year and vehicle model

Capacity & Specifications

Weight Capacity

• Maximum payload (lbs/kg)
• Gross vehicle weight
• Towing capacity
• Load distribution limits

Volume Capacity

• Cargo volume (cubic ft/m³)
• Loading dock height
• Door dimensions
• Special compartments

Performance

• Top speed limits
• Acceleration capability
• Turning radius
• Ground clearance

Operating Costs & Economics

Cost Calculation

Fuel Costs:

• Cost per mile/kilometer
• Fuel efficiency (MPG/L per 100km)
• Current fuel price

Labor Costs:

• Driver hourly rate
• Overtime calculations
• Benefits and insurance

Operational Parameters

Maintenance:

• Maintenance cost per mile
• Service intervals
• Depreciation rate

Insurance & Licensing:

• Insurance cost per day
• Registration fees
• Permit costs

Availability & Scheduling

Working Hours

• Operating Days: Mon-Fri, weekends, 24/7
• Daily Hours: Start and end times
• Break Requirements: Mandatory rest periods
• Maximum Daily Hours: DOT compliance limits

Maintenance Windows

• Scheduled Maintenance: Planned downtime
• Inspection Periods: Regular safety checks
• Seasonal Restrictions: Winter/summer limitations
• Repair Scheduling: Unplanned maintenance

📊 Bulk Vehicle Import

1Prepare CSV File

• Download the CSV template
• Include required fields
• Validate data format
• Test with sample data

2Upload & Review

• Upload CSV file
• Review data mapping
• Check validation errors
• Preview import results

3Import & Verify

• Execute import process
• Monitor import progress
• Review import summary
• Verify vehicle data

CSV Format Requirements: Ensure your CSV includes columns for vehicle name, license plate, type, weight capacity, volume capacity, fuel type, and operating costs. Optional fields include VIN, model year, and specialized certifications.

💡 Best Practices & Tips

Do's

• Keep vehicle information up-to-date
• Use consistent naming conventions
• Regular capacity verification
• Monitor fuel efficiency trends
• Document special certifications

Vehicle Naming Convention

Use a consistent format:

[Type]-[Size]-[Number]
Examples: VAN-MED-001, TRUCK-LRG-005

Don'ts

• Don't ignore maintenance schedules
• Don't overestimate capacity limits
• Don't use vague vehicle descriptions
• Don't forget insurance updates
• Don't skip cost calculations

Optimization Tips

• Accurate capacity data improves route optimization
• Real fuel costs enable better cost analysis
• Proper vehicle types ensure compliance
• Regular updates maintain optimization quality

Back to Documentation

Next: Driver Management →

Vehicle Management

Add, configure, and manage your fleet vehicles

Add Vehicle

Create new vehicle profile

Import Vehicles

Bulk import from CSV

Configure Fleet

Set default parameters

Maintenance

Schedule and track

🚛 Adding Your First Vehicle

Quick Setup Guide

Navigate to Fleet Management

Go to Fleet Management → Vehicles in the main navigation

Click "Add Vehicle"

Start the vehicle creation process

Fill Vehicle Details

Complete the required information fields

Save & Assign

Save the vehicle and assign to drivers

Required Information

• Vehicle Name/ID
• License Plate Number
• Vehicle Type (Van, Truck, Car, etc.)
• Capacity (Weight & Volume)
• Fuel Type
• Operating Costs

🚐 Vehicle Types & Configuration

Standard Vehicles

• Cars & Vans
• Small to Large Trucks
• Motorcycles & Bikes
• Custom vehicle types

Electric Vehicles

• Battery range tracking
• Charging station integration
• Energy consumption metrics
• Route planning optimization

Specialized Vehicles

• Refrigerated trucks
• Hazmat certified
• Oversized cargo
• Temperature controlled

⚙️ Detailed Vehicle Configuration

Basic Information

Vehicle Identification

• Vehicle Name: Internal identifier (e.g., "Van-01")
• License Plate: Official registration number
• VIN: Vehicle identification number (optional)
• Fleet Number: Your internal fleet numbering

Vehicle Classification

• Type: Car, Van, Truck, Motorcycle
• Size Class: Small, Medium, Large
• Specialization: Standard, Refrigerated, Hazmat
• Age/Model: Year and vehicle model

Capacity & Specifications

Weight Capacity

• Maximum payload (lbs/kg)
• Gross vehicle weight
• Towing capacity
• Load distribution limits

Volume Capacity

• Cargo volume (cubic ft/m³)
• Loading dock height
• Door dimensions
• Special compartments

Performance

• Top speed limits
• Acceleration capability
• Turning radius
• Ground clearance

Operating Costs & Economics

Cost Calculation

Fuel Costs:

• Cost per mile/kilometer
• Fuel efficiency (MPG/L per 100km)
• Current fuel price

Labor Costs:

• Driver hourly rate
• Overtime calculations
• Benefits and insurance

Operational Parameters

Maintenance:

• Maintenance cost per mile
• Service intervals
• Depreciation rate

Insurance & Licensing:

• Insurance cost per day
• Registration fees
• Permit costs

Availability & Scheduling

Working Hours

• Operating Days: Mon-Fri, weekends, 24/7
• Daily Hours: Start and end times
• Break Requirements: Mandatory rest periods
• Maximum Daily Hours: DOT compliance limits

Maintenance Windows

• Scheduled Maintenance: Planned downtime
• Inspection Periods: Regular safety checks
• Seasonal Restrictions: Winter/summer limitations
• Repair Scheduling: Unplanned maintenance

📊 Bulk Vehicle Import

1Prepare CSV File

• Download the CSV template
• Include required fields
• Validate data format
• Test with sample data

2Upload & Review

• Upload CSV file
• Review data mapping
• Check validation errors
• Preview import results

3Import & Verify

• Execute import process
• Monitor import progress
• Review import summary
• Verify vehicle data

💡 Best Practices & Tips

Do's

• Keep vehicle information up-to-date
• Use consistent naming conventions
• Regular capacity verification
• Monitor fuel efficiency trends
• Document special certifications

Vehicle Naming Convention

Use a consistent format:

[Type]-[Size]-[Number]
Examples: VAN-MED-001, TRUCK-LRG-005

Don'ts

• Don't ignore maintenance schedules
• Don't overestimate capacity limits
• Don't use vague vehicle descriptions
• Don't forget insurance updates
• Don't skip cost calculations

Optimization Tips

• Accurate capacity data improves route optimization
• Real fuel costs enable better cost analysis
• Proper vehicle types ensure compliance
• Regular updates maintain optimization quality

Back to Documentation

Next: Driver Management →

Vehicle Management

Add Vehicle

Import Vehicles

Configure Fleet

Maintenance

🚛 Adding Your First Vehicle

Quick Setup Guide

Navigate to Fleet Management

Click "Add Vehicle"

Fill Vehicle Details

Save & Assign

Required Information

🚐 Vehicle Types & Configuration

Standard Vehicles

Electric Vehicles

Specialized Vehicles

⚙️ Detailed Vehicle Configuration

Basic Information

Vehicle Identification

Vehicle Classification

Capacity & Specifications

Weight Capacity

Volume Capacity

Performance

Operating Costs & Economics

Cost Calculation

Operational Parameters

Availability & Scheduling

Working Hours

Maintenance Windows

📊 Bulk Vehicle Import

1Prepare CSV File

2Upload & Review

3Import & Verify

💡 Best Practices & Tips

Do's

Vehicle Naming Convention

Don'ts

Optimization Tips

Optimizing Your Route

Vehicle Management

Add Vehicle

Import Vehicles

Configure Fleet

Maintenance

🚛 Adding Your First Vehicle

Quick Setup Guide

Navigate to Fleet Management

Click "Add Vehicle"

Fill Vehicle Details

Save & Assign

Required Information

🚐 Vehicle Types & Configuration

Standard Vehicles

Electric Vehicles

Specialized Vehicles

⚙️ Detailed Vehicle Configuration

Basic Information

Vehicle Identification

Vehicle Classification

Capacity & Specifications

Weight Capacity

Volume Capacity

Performance

Operating Costs & Economics

Cost Calculation

Operational Parameters

Availability & Scheduling

Working Hours

Maintenance Windows

📊 Bulk Vehicle Import

1Prepare CSV File

2Upload & Review

3Import & Verify

💡 Best Practices & Tips

Do's

Vehicle Naming Convention

Don'ts

Optimization Tips